This feature helps you effectively track, manage and control material consumption at different locations, as well as overall within the project. For projects where material consumption tracking is required, after selecting the project via Administration - Projects , then clicking on Material List, you get to the section where a list of materials can be uploaded. There the Administrator can insert individual material items for the project manually by clicking on , or by clicking on import, a complete list of materials as a .csv file (sorted by code, group, name, unit of measure and description). One can also Edit or Delete any of the existing entries on the Material List. 

While still in the Administration of the selected project, by clicking on Sites, and after inserting the list, you can enter the planned quantities of materials at each location or bill of quantities, so that you can monitor the status of actual consumption versus planned. You can also import the planned consumption as a .CSV file (using only the material code and planned amount as shown by “Download Template” example), by clicking on the import icon under the Locations item.

After uploading or inserting a materials list, the Material for the project is available through the Control Panel at each location by clicking on Material list, where a window opens on the right side for entering the consumed material items relevant to that location or site.

Field teams will submit the consumables for each location, and the submitted materials will await Approval or Rejection by the manager. Please note that consumables can also be submitted from the web application.

Access to previously sent materials can be gained by clicking on History, which opens a list of all sent materials for a given location.

By clicking on the sent material, a detailed view of the entered item will open, showing the material code, the status of the user who sent the material, date and time, material group, name, quantity and description, as well as a comment if any.

Once a different material consumption is resubmitted, it becomes subject to “approval or rejection” by the responsible control person again, where each type of action by the responsible person (approval, rejection, comment) results in a simultaneous notification to the person who entered the item. After a rejection, the field user can submit a new or a modified request which will be subject to approval again. The colour codes follow the same logic as any other document, photo or video in the placeholders throughout the application.

 Accepted material

 Material awaiting approval

Rejected material

Material validation can also be performed via the Validation - Material Validation module, where a material item is "rejected or accepted" in a similar manner.

Material management, i.e. comparing actual consumption against planned consumption, is done via the Reports - Material List module. By using the always accessible CloseOut filters, it is possible to view material consumption over different time periods, as well as filter based on item code.